Job Description

Fusion HCR Recruiting Coordinator (Hybrid | Las Vegas, NV)

Fusion HCR is a relationship-driven IT staffing firm supporting enterprise clients in gaming, hospitality, and technology. This role provides direct exposure to the full staffing lifecycle and offers a clear growth path into Recruiting, Account Management, or Operations.

Fusion HCR is seeking a highly organized, detail-oriented Recruiting Coordinator to support our IT recruiting team. This role serves as the operational backbone of the recruiting function managing scheduling, candidate coordination, onboarding documentation, CRM accuracy, and job description preparation across multiple requisitions and client accounts. The ideal candidate is structured, proactive, tech-comfortable, and confident communicating professionally with candidates, clients, and internal stakeholders. This is a hybrid position based in Las Vegas, NV, with initial shadowing and training conducted in-office.

Recruiting & Team Support

• Draft and format job descriptions based on intake discussions

• Organize and summarize intake notes for internal team distribution

• Prepare candidate submittal packages and summary write-ups

• Maintain accurate CRM/ATS data integrity across open requisitions

• Assist recruiters and account executives with pipeline organization

Candidate Coordination

• Review and organize web applicants

• Schedule phone screens, client interviews (virtual & onsite)

• Communicate scheduling confirmations and next steps

• Collect required documentation (resumes, references, certifications)

• Monitor onboarding progress and ensure start-date readiness

Client & Onboarding Support

• Coordinate client interviews and calendar logistics

• Assist with onboarding documentation tracking (SOWs, POs, background checks)

• Ensure all required paperwork is completed and properly filed

• Maintain organized digital files for client and consultant records

Administrative & Operational Support

• Manage calendar coordination and appointment setting

• Draft professional email correspondence

• Organize Outlook folders and digital file systems

• Maintain reporting spreadsheets and activity tracking

• Assist with document formatting in Word & Adobe (PDF editing and merging)

• Support expense tracking and reporting as needed

• Answer and route professional phone inquiries

Required Skills & Qualifications

• 24+ years of administrative, recruiting coordination, or sales support experience

• Highly organized with strong attention to detail

• Comfortable managing Outlook calendars and email folders

• Strong Word processing and document formatting skills

• Experience using Adobe Acrobat (PDF editing, merging, organizing files)

• Professional verbal and written communication skills

• Comfortable in a fast-paced, metrics-driven environment

• Ability to handle confidential information with discretion

• Experience with ATS/CRM systems preferred but not required

Core Competencies

• Proactive problem-solver

• Strong follow-through

• High sense of urgency

• Structured & process-oriented

• Calm under pressure

• Service-driven mindset

• Team-oriented and collaborative

Performance Metrics

• Calendar accuracy and scheduling efficiency

• CRM/ATS data integrity

• Submittal turnaround time

• Onboarding documentation accuracy

• Responsiveness to clients and candidates

• Overall impact on recruiting team productivity

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