Job Description

Litigation Legal Administrative Assistant

FLSA Status: Non-Exempt

Reports To: Office Administrator

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Litigation Legal Administrative Assistant in our Dallas office. The Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.

Essential Duties & Responsibilities:

Specific duties of this position include, but are not limited to:

• Provide excellent customer service: answer phone lines and communicate with clients.
• Draft standard correspondence, memoranda, and other documents.
• Perform e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
• Maintain and organize digital files.
• Participate in the timely review and submission of prebills and/or client bills.
• Prepare client requested estimates monthly
• Open new matters
• Check rates for client-specific agreements
• Supplementing new matters
• Processing significant monthly vendor invoices
• Coordinate closely with billing managers and accounts payable personnel.
• Coordinate and make arrangements for travel and meetings.
• Accurately prepare and submit client intake forms.
• Regularly update client files, notebooks, and pleading indices.
• Enter, review, and revise timesheets accurately.
• Proofread all documents to ensure accuracy and completeness.
• Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
• Effectively manage and monitor calendaring of deadlines and key dates.

Qualifications:

• Bachelor's degree from an accredited college or university preferred; high school diploma or GED required. Prior experience in a law firm environment required, with minimum 6+ years' experience providing support to Litigation attorneys.
• Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a Document Management System (iManage experience a plus).
• Experience with time entry, e-Filing, and database software.
• Experience opening files and running conflict checks.
• Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
• Ability to work effectively and proactively within a team environment.
• Strong time management skills and the ability to work under pressure in a fast-paced environment.
• Ability to coordinate multiple tasks concurrently and to meet deadlines.
• Strong organizational skills, interpersonal skills, and attention to detail.
• Ability to handle confidential documents and information appropriately.

Working Conditions:

• Normal office environment with little exposure to excessive noise and temperature.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com

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