Job Description
Administrative - Central Office - Central Office Administrator
Job Number 3700268575
Start Date
Open Date 04/03/2026
Closing Date 05/01/2026
GENERAL RESPONSIBILITIES
Under the leadership of the Director of Business Services, the position is responsible for supervising, controlling and coordinating the centralized accounting function of the School Division. In addition, the position is responsible for assisting the Director in the financial administration and activities of the Office of Business Services in accordance with the School Board, City, Commonwealth of Virginia, Federal policies and regulations, Generally Accepted Accounting Principles (GAAP), and other authoritative pronouncements.
ESSENTIAL TASKS - Conduct research, analysis, development, and summarization of financial information for audit and financial reporting purposes.
- Supervise and evaluate the financial management staff of the Office of Business Services.
- Analyze financial records and make appropriate adjustments.
- Assist with the preparation of monthly interim financial statements to the School Board.
- Monitor the appropriate budget codes of School Board employees.
- Coordinate year-end closings with staff and departments.
- Coordinate and submit the Superintendent's Annual School Report.
- Assist in the preparation of the School Board's Comprehensive Annual Financial Report.
- Assist in various required independent audits and special audits.
- Review chart of accounts for enhancements to serve special school/department needs/purposes.
- Assist in the formulation of financial policies, regulations, and procedures.
- Calculate the schools' draw account allocations and draw account check amounts.
- Approve purchase requisitions, payroll time sheets and travel vouchers.
- Review and prepare assigned reimbursements of Federal and State grants in compliance with Grantor agency.
- Prepare Inter-Departmental Transfers(IDT) for orders, corrections, indirect costs, and all IDTs related to assigned grants.
- Code revenue electronic transfers and checks.
- Notify grant coordinators of unspent funds and approaching grant deadlines/close-outs of assigned grants.
- Assist Budget Development and grant coordinators with future budget cycles of assigned grants.
- Communicate with Human Resources, Payroll, and grant coordinators for proper assignments of personnel to assigned grants.
- Prepare redeposit of payroll check entries.
- Assist auditors in analysis of year-end data.
- Assist bookkeepers, coordinators, principals, and administrators with day-to-day financial questions.
- Assist bookkeepers with questions regarding the School Funds Online program.
- Collect rental receipts for Communication Towers and monitor lease compliance.
- Act as Deputy Fiscal Agent to include reviewing all payments to ensure compliance with School Board Policy and Virginia State Code.
- Coordinate and record expenditures for events charged to the risk management fund such as fires, hurricanes, storms, etc.; act as a liaison for any questions regarding expenditures for the related event.
- Prepare spreadsheets to document expenditures for the insurance company.
- Perform related work as required.
KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of modern, professional accounting principles and practices; thorough knowledge of the principles of underlying state and local laws, and regulations pertaining to school division accounting policies. Must have the ability to follow complex oral and written directions and to prepare complex fiscal reports; ability to plan and supervise the work of others; ability to establish and maintain effective working relationships with school officials, associates and the general public.
EDUCATION AND EXPERIENCE Required: Bachelor's Degree in Business Administration with a concentration in Accounting. Must have 2-4 years of experience in Governmental Accounting and Finance as a Principal Accountant or similar position.
Preferred: Master's Degree in Business Administration (MBA) or Public Administration (MPA). Certified Public Accountant (CPA) or Certified Management Accountant (CMA). Considerable experience in the Accounting field (including supervision of professional and paraprofessional employees, coordination of complex Public-School Accounting, Financial Reporting, and Intergovernmental.
PHYSICAL REQUIREMENTS Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, standing, grasping, fingering, repetitive motion, and reaching. Occasional walking, bending, and stooping. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
SPECIAL REQUIREMENTS Possession of a valid driver's license
Regular and reliable attendance is an essential function of this position.
HOW TO APPLY Please see "Job Posting Link" below for a complete job description.
External Applicants: If you are interested in applying for this position, you must create an account. Please select "Login and Apply" from the bottom of this posting. After creating an account, please login, complete the online application, and apply for this job.
Eligible Internal Applicants: Follow these instructions to complete a transfer application. After creating an account, please complete the application and apply for this job.
All applicants, both internal and external, must attach a current detailed resume to your electronic application.
Job Posting Link
Salary Range: From/To
Salary range: $89,175-$130,076
Salary will be based on job-related creditable years of full-time, verified work experience. Entry-level salary will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the salary will be adjusted if creditable full-time experience is confirmed.
VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.
Unified Experience Based Step Pay Scale: U22
Start Date 2025-2026 School Yr
Additional Job Information
This Coordinator of Accounting position is responsible for supervising, controlling and coordinating the centralized accounting function of the School Division with an emphasis on grants.
Job Tags
Full time, Work experience placement, Interim role, Work at office, Local area