Job Description

Business Office Coordinator

Civitas Senior Living is seeking a Business Office Coordinator to support our Regional Business Office Manager (RBOM) team. This role is ideal for someone who is organized, detail-oriented, and interested in growing their skills in administrative, billing, payroll, and business office support. The Business Office Coordinator helps keep daily processes moving by supporting data entry, document management, onboarding coordination, invoice and payment support, reporting, shared inbox follow-up, and general administrative tasks for multiple senior living communities. This role supports the broader RBOM function, which manages key financial and administrative processes for assigned communities.

Responsibilities:

• Provide administrative support to the admin and accounting team
• Perform high-volume data entry and maintain accurate records
• Assist with billing, invoice, vendor, and payroll-related documentation
• Help track onboarding paperwork, background check steps, and personnel file items
• Monitor shared inboxes and route requests to the appropriate team members
• Pull routine reports and update spreadsheets and tracking logs
• Maintain organized electronic files and support follow-up on open items

Qualifications:

• High school diploma or equivalent required
• Administrative, clerical, customer service, or data entry experience preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency with Microsoft Office, especially Excel, Word, and Outlook
• Ability to maintain confidentiality and work well as part of a team

Pay Status: Hourly, Non-Exempt

Why Join Civitas Senior Living? Join a growing team that supports communities serving older adults. This is a great opportunity for someone looking to build experience in business office operations and contribute to work that supports residents, families, and community teams.

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